BooksTime Sells To BooksTime

March 16, 2020 Bookkeeping


If a document is deleted without being copied, or an account is deleted by accident, the business could suffer damages to its reputation and bottom line. BooksTime allows you to upload bills and receipts using your mobile, drag and drop from your desktop, send via email or scanner. Once uploaded to BooksTime, the key data is extracted before the transaction is published to BooksTime, with the original document attached. Transactions are matched with bank feed transactions in BooksTime, providing an accurate view of how your business is doing. When you use BooksTime and BooksTime together, it’s easy to get your bills and receipts into BooksTime, automate data entry and simplify the process for matching transactions with your bank feed. The result is a better handle on your financials, and gives your advisor the information they need to offer insightful business advice. All the while, you’re automating some of the manual processes that are traditionally time consuming.

Individual users find the mobile app for entering receipts very easy to use. And there’s almost no time lag when you publish to BooksTime Online, which means if you have a once a week session to get your accounts in order, you’re not wasting time waiting for them to come through.

How do I invite clients to BooksTime?

Create the client BooksTime account 1. On the Organizations page, click Add a Client Account.
2. If you’re adding a client for the first time, you’ll be asked to enter your billing information.
3. Enter the email address you’d like to use for your client’s BooksTime account.
4. The address you’ve entered will receive an invitation email.

Simply take a photo of your receipt, invoice or bill with the mobile app and throw out the paper copy. scans, extracts and stores your documents, ready to be published. For your paper receipts, simply take pictures of them with the BooksTime mobile app or scan them the old fashion way and upload them to the site. Using the mobile app, take a picture of a receipt, bill or invoice. BooksTime uses optical character recognition to scan your documents and extract important information before storing them. At that point, your information is ready to be published and you can throw away the paper copies.

Integrate With Other Platforms

Receipt Bank also has a line-item extraction feature, which is useful if receipts contain items for different projects or in different tax categories. It will sync your different accounts, for instance for utilities, banks and credit cards.

Spend less time chasing financial documents, and more time running your business. BooksTime is a software as a service tool that eliminates the headache of managing recurring bills and monthly statements. Essentially, BooksTime allows businesses to avoid wasting time entering data and focus their efforts on more strategic, proactive tasks. The cloud-hosted application allows businesses to securely store and access their financial documents from one central location. When an organization is using BooksTime, it is handling sensitive financial records such as receipts, bills, checks, bank statements, and even business-critical contracts. Although BooksTime provides secure storage of such information, a company should have a back-up solution in place to replicate critical data in case a file is accidentally deleted or modified.

All of your documents are automatically backed up to Cloud servers in BooksTime. We want to learn more about you, your company, and how we can assist you. Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost. Click here for information on how to sync BooksTime with a cloud storage platform such as ShareFile. “Generally happy with the product and I recommend it to my clients.” Law firms, commercial banks, insurance providers, government agencies, corporate legal departments. Any organization required to produce accurate standardized documents.

A business should consider the following when evaluating BooksTime. When a business registers for BooksTime, it will receive a unique email address. Employees can send receipts, bills, and invoices to the address to be stored by the application. When an email is sent to the application, its attachments will be automatically uploaded to the user’s BooksTime account.

  • The mobile version of the application allows users to quickly snap a photo of a financial document.
  • But you still need to balance your books, pay your taxes and do financial planning.
  • Receipt Bank has excellent customer service which can be accessed from within the application or from within the mobile app.
  • For web-based BooksTime users, the app works seamlessly to extract and synchronize your data with BooksTime Online.

You can also connect BooksTime to your usual cloud storage account such as Box or Dropbox. Or, you can set up the Email Forwarding option so that every new document uploaded to BooksTime will be forwarded to an email address. It is still a good idea to have backup storage when using the software. Remember, you are dealing with your financial records – receipts, bills, checks, bank statements, and perhaps important contracts. Once you delete a document or an account in BooksTime, it will be lost if you haven’t downloaded it and saved it to your hard drive. Once documents have been uploaded to BooksTime, BooksTime will automatically extract the key data (supplier name, date, amount, etc.). BooksTime can pull all of your bank statements, recurring bills and uploaded receipts into one hub, reducing the need for manual data entry and filing, and making it easier for your company to finally go paperless.

Additional Features

According to BooksTime, the buy is part of its vision for “code-free accounting,” aimed at freeing accountants from tedious data collection. Digital First covers news cash basis and opinions on accounting technology and is read by tech-savvy accountants who understand the importance of technology in establishing competitive advantage.


Cloud accounting firm cum small business platform BooksTime has announced acquiring data capture firm BooksTime for $70 million in cash and equity. We are a technology management, consulting, and outsourcing company specializing in providing best-fit IT and cloud computing solutions to midsize organizations and small organizations that are growing. Users can drag and drop files individually or by batch to upload their financial documents into BooksTime. One of the biggest challenges for small business owners is to keep their books up-to-date and understand their financial position in real-time. Many people are looking for answers to these questions in order to build a sustainable business.

Application Of The Month: BooksTime

With this, it would be easier to check what specific receipt or bill was deleted. At least then, if there is a backup copy of the missing document, it can be re-uploaded.

You can specify exactly what each user of the system can see, edit or export. Receipt Bank goes that little bit further than BooksTime in functionality. For instance you can add splits and labels before exporting (‘publishing’) to the accounts software.

When you connect your accounts, your recurring bills and statements will be retrieved by BooksTime and added to your cloud account. “Being able to synchronize with BooksTime is awesome. I love being able to upload my business bills & receipts and have them publish to BooksTime tied in to the right vendors and accounts.” Spend less time chasing financial documents and more time running your business. Set user roles in BooksTime so staff can complete tasks like uploading receipts without allowing them access to sensitive data and other features. Choose from user roles like upload only, standard, or accountant/bookkeeper. Get copies of original documents and key data into BooksTime automatically without manual data entry using BooksTime.

Snap a photo with the app – You can download the app for an iOS or Android device, which would then allow you to just grab photos of your documents wherever you are and have them synced automatically with your account. BooksTime, a piece of document management software, is a popular choice nowadays, especially when financial information is involved. It is true that there are other applications available that are totally free, but they can only provide some of what BooksTime offers. One of the cloud solutions we use for ourselves and recommend to our clients is BooksTime. It’s a secure way to digitalize your documents and be able to upload them into different softwares, including BooksTime. This review outlines the advantages vs. the disadvantages of BooksTime to its competitors. Your documents are synced to your accounting software and you can also create copies in Box.

However, BooksTime is the clear winner for companies which already use BooksTime as their accounts package, because it’s seamlessly integrated. Both applications are easy to use, but BooksTime has a few annoying features that make life more difficult than it could be. All your scanned paperwork is saved in the cloud, where it’s much easier to find the original scans if you need them for any reason. ServiceNow also announced bevy of updates and new features across its portfolio, all tied to the company’s virtual Knowledge 2021 event. Rod Drury will remain with the cloud accounting firm as a non-executive director when former Microsoft Australia CEO Steve Vamos takes the reins in April. For the 2018 financial year, BooksTime posted an after-tax loss of NZ$27.9 million. The result was much improved on FY2017, which saw the company report an after-tax loss of NZ$69.1 million.

So when you take a photo of the receipt in your pocket it figures out date, amount, tax, all of that, and pulling it out automatically. This article will walk you through the process of connecting your SmartVault account to BooksTime so you can manually upload or automatically push documents from BooksTime to a specific folder within SmartVault. Find out more about how and where to upload your BooksTime files within SmartVault. Neither of these software applications requires installation, and they’re both quite easy to configure.

Is BooksTime easy to use?

BooksTime is very easy to use and allows categorization of documents in a well-organized manner. The ability to code receipts then publish them to BooksTime only is especially helpful and saves a lot of time.

BooksTime’s data extraction technology helps advisors eliminate paper, save time, and increase accuracy in their bookkeeping workflow. Another one of the key reasons why customers choose BooksTime is because of our auto-fetching technology. BooksTime gets your key financial docs in one place – automatically. Say goodbye to chasing documents and data entry and say hello to increased productivity. Every time a document is uploaded or fetched, BooksTime seamlessly creates transactions in your accounting with key data inputted and source documents attached. The mobile version of the application allows users to quickly snap a photo of a financial document. The mobile app automatically syncs the data from the photo with the company’s BooksTime account.

This makes it easy for you and your accountant or bookkeeper to get a hold of them when needed. Plus, there’s no need to keep any paper receipts or bills around anymore. Because all your documents are stored securely in the cloud, they are always easy to access and integrate with your other business apps so you can streamline your business processes. Our modern approach to small business accounting and tax services simplifies financial management for entrepreneurs and small business owners. It executes data entry tasks and organizes all your data in one central place while conveniently integrating all your data with your accounting software. Small businesses need every advantage they can get to compete with larger companies with bigger budgets. You may not have the biggest accounting and bookkeeping staffs, but your software can do the job and save you time.

Stop chasing paper documents and get your clients’ bank, credit card, and other statements and information when you need them with’s auto fetch feature. To get started, simply search for your account provider, enter your information and let BooksTime do the work for you. Once in the hub, information is automatically sorted and organized into searchable and customizable folders that can be viewed on any device. So we built our business around automation of the fetching process. The second step is data extraction and document classification. What type of document am I looking for and how quickly and accurately can I get the relevant metadata out of that document?

BooksTime said it would integrate its fetching technology into the accounting app and continue to operate retained earnings balance sheet as a standalone product, much as it has done with project management tool WorkflowMax. BooksTime’s mobile app is very easy to use,though iPhone users may not like the fact that it’s a non-rotating app. If the receipt you’re photographing is in the opposite orientation this can be an annoyance; not only is it not easy to take the photo, but you’ll need to rotate the photo once it appears in the system. That’s three extra clicks you really don’t need to complicate your life, and it will take a bit of time to display, too. Receipt Bank also ‘learns’ from previous transactions, and remembers where you posted a particular transaction last time, so it will automatically suggest where a given receipt or bill should post.


I would say there’s just great momentum behind our business and our brand. Our revenue is growing really fast, our customer base is growing really fast, both in the US, Canada, Australia, and now the UK. Be sure to Change your bookkeeping upload folder before pushing documents to SmartVault to prevent over-sharing of documents and possibly creating hundreds of new vaults by mistake. BooksTime asks which specific SmartVault account you would like to access.

As a small business, you likely don’t have fully-staffed accounting and bookkeeping departments. But you still need to balance your books, pay your taxes and do financial planning.

Document management solution designed for businesses of all sizes that helps extract information from bills, categorize data, snap & send papers, collaborate with bookkeepers, and more. BooksTime automatically extracts information such as supplier name, date, amount, and invoice number so advisors don’t have to spend valuable time manually entering data from invoices. On the advisory side, we work best with accountants and bookkeepers who have monthly clients. BooksTime practitioners range from full-service firms, to firms who exclusively offer bookkeeping services, and everything in-between. When we started, our core goal was to improve advisor-client relationships. We wanted to reduce the 30% of time advisors spend just trying to get the information they need to do their job. By helping advisors to reduce their administrative burden, they’ll have more time and better data to provide their small business clients with the advice they need to succeed.

Kaufman Rossin’s BooksTime team is always looking for ways to help our BooksTime clients get the most out of this powerful tool for their business. Check out this BooksTime video to see how this app could help you regain time in your day by simplifying your document management process – unless, of course, you actually enjoy data entry and filing. Both allow multiple users to submit receipts, and automatically create transactions that you can export to your accounts system. Receipts and bills can also be emailed into the system using a specific email address.

You’ll benefit from using BooksTime because you won’t have to chase and manage bills and statements any longer. As your accountants, we will have access to the documents we need, when we need them, without having to involve you in any tedious process. This allows us to focus on more impactful services, such as providing you with meaningful reports and the counseling you need to manage your organization effectively and with confidence.